Board management software allows for efficient meetings, collaboration and remote access to confidential documents. It also ensures the compliance of corporate governance policies and also allows for the option of archiving to make it easy to retrieve historical meeting data. Additionally it can improve the quality of board discussions by allowing members to review and make comments on material prior to meetings. The most effective board management solutions offer user-friendly features that aid administrators perform their tasks efficiently. They reduce time spent setting up meetings and let them concentrate on the most important strategic issues.

Include members of the committee and board to the evaluation process, so that they can be aware of the advantages of using the portal for boards. Consider using a prompt such as “needs based on meeting stage” to solicit feedback from participants on their concerns, and highlight how the solution can help them with these issues. Evaluate how the provider supports their product – do they provide training and support materials for users? How quick and effective are their responses to technical issues?

When searching for a board-portal provider, you should look for solutions that will scale with your company’s needs. Free alternatives are not able to adapt to the changing needs of your company’s digital environment. Select a cost-effective solution that can adapt to your needs without sacrificing efficiency or ease of use. It is also important to look at the way the support team of your vendor operates Do they treat you and your board members with respect? Do they appear friendly and responsive?