An agenda for board meetings is the guideline for productive discussions and efficient decision-making. It is best to use templates or structures to create an effective agenda for a board meeting and to put the most crucial sections at the top. The most common sections of a meeting agenda include a call to order and approval minutes from the previous meeting, committee reports, and new and old business.

Make sure that the agenda of your board contains the supporting materials for every item on the agenda. This will ensure that all participants know what’s being discussed and give participants the chance to read details prior to the meeting. Include time limits on each item of the agenda to ensure that meetings do not be overly long and important discussions aren’t overlooked or rushed.

Designate a person responsible to prepare an agenda for the board meeting and distribute it to the other board members before the scheduled meeting. This allows them to review the agenda documents for the board meeting and prepare their answers.

The meeting begins by calling the meeting to order, allowing the chair of the board to greet guests and give a general update on the status of the meeting’s preparations. The next step is to approve minutes of the previous meeting. Then, review any changes made to the agenda by board members since the meeting was announced. The meeting is then followed by the section specifically devoted to strategic planning and an executive session (if needed). The meeting is then called off.