A boardroom portal is an online secure platform that allows directors and administrators to access company-related documents on any device. This solution offers a layer of security that isn’t offered by traditional email systems, because it requires users to log-on with a unique account using their own password, as well as it has a built-in system for user access controls. It also monitors the data centre staff and uses closed-circuit monitoring. It protects all data, and can allow multi-factor authentication. This is an essential feature for companies that deal with sensitive information, particularly those working within the government sector.

A well-designed board portal can aid directors in preparing for meetings by giving them access to the most recent version of all reports and supporting documents in one place. This helps save time searching through shared drives, emails attachments and filing cabinets. Directors can also easily add annotations to documents ahead of the meeting to ensure that they are well-prepared use this link and any changes made to the board pack are instantly reflected. These boards work with any device, in contrast to PDFs.

When the board meets, the minutes can be uploaded to the portal and circulated to the board for their approval. This helps to keep the board focused on governance issues instead of focusing on administrative tasks. It also makes it easier for the board to adhere to regulations and internal governance policies. The items discussed at the meeting are assigned to members and monitored and an audit trail is recorded.